Privacy Policy
August 2025
Saint Paul Camera Club, Inc. (“SPCC” or “the Club”) is committed to protecting the privacy of our members, guests, and visitors. This Privacy Policy outlines how we collect, use, store, and protect your personal information in connection with club membership, activities, and communications.
Information We Collect
SPCC may collect the following types of personal information when you register as a member, attend events, or interact with the Club:
- Contact Information: Name, email address, phone number, and mailing address
- Membership Details: Spouse/partner name, membership type, and payment status
- Event Participation: Attendance records, RSVPs, and optional surveys or feedback
- Photography Contributions: Photos you submit or allow to be taken at club events
- Website Interactions: Site usage statistics (via cookies)
How We Use Your Information
SPCC uses your information for the following purposes:
- To manage Club memberships and maintain a member directory
- To process membership payments or event registrations
- To communicate about Club meetings, events, activities, and updates
- To coordinate event participation, photo contests, and educational opportunities
- To showcase member photography in newsletters, online galleries, and public-facing materials
- To submit awarded photographs to other camera club competitions, on behalf of SPCC and with appropriate credit to the photographer
- For general administrative purposes and to improve Club services
We do not sell or rent your personal information to third parties.
Use of Photography
SPCC hosts photography salons, contests and exhibits as part of our activities and events. By participating in Club activities and events or submitting photos, members agree that:
- Photographs may be displayed in SPCC newsletters, presentations, exhibitions, social media, and on the SPCC website.
- Awarded or recognized photographs may be selected by SPCC to represent the Club in external photography competitions or showcases, such as inter-club, regional, or national camera club events.
Photographers will be credited by name whenever their images are used or submitted externally.
If you do not wish your photographs to be submitted or published, you must notify the Club in writing at the time of submission or contest entry.
Sharing with Third Parties
SPCC may share your information only in the following limited situations:
- With third-party service providers used for membership management, event registration, or Club communications (e.g., email platforms or payment processors).
- When submitting photos to external competitions or exhibitions, including your name as the photographer.
- As required by law or legal obligation.
- With your express consent in specific situations.
All third-party services used by SPCC are expected to maintain reasonable data protection practices.
Data Security
SPCC takes reasonable steps to protect personal data from loss, unauthorized access, alteration, or disclosure. However, no system is completely secure, especially when data is transmitted online.
Your Rights and Choices
You may request to:
- Access or update your personal information
- Be removed from Club email communications
- Request deletion of your membership record (if no longer active)
- Opt out of photography or image use
- To make any such request, please contact us at: [Insert Club Email Address]
Children’s Privacy
SPCC activities are generally intended for adults. We do not knowingly collect information from individuals under the age of 18 without parental consent. If we learn that we have collected such information, we will delete it promptly.
Changes to This Policy
SPCC may update this Privacy Policy from time to time. Changes will be posted on our website. Your continued participation in Club activities after such changes are posted will signify your agreement to the updated terms.
Contact Us
If you have any questions about this Privacy Policy or your personal information, please contact us at:
Download a PDF of the August 2025 Saint Paul Camera Club – Privacy Policy
Go to the Saint Paul Camera Club Membership Terms and Liability Waiver page